Executive Operations
Replaces: Executive Assistant + Operations Coordinator
Here's what the first two hours of the day look like for most company owners in construction and manufacturing. You open your inbox and there are 60 to 80 emails. Maybe a third of them need your attention. Another third need someone else's attention but got sent to you because you're the default escalation point for everything. The rest are noise. You spend 45 minutes sorting through them before you've made a single decision that actually moves the business forward.
Then there's the meeting prep. You've got three meetings today and you're walking into each one with whatever you can pull from memory, because nobody prepared a briefing doc and you didn't have time to dig through last week's notes yourself. After the meetings, there are follow-ups that should be sent, action items that should be tracked, and a weekly scorecard that's been "almost done" since Tuesday. The executive presentation for the board is due Friday and you haven't started.
None of this is particularly hard work — it's coordination, synthesis, and admin. The kind of work that a great executive assistant handles. But most owners don't have one, or the one they have is already underwater — and hiring for this role is notoriously difficult. The agents take over that entire daily operational load, working proactively rather than waiting to be asked. The morning brief shows up before your day starts, emails are already sorted when you open your inbox, and meeting prep is waiting when you need it.
What the agents handle
Morning intelligence briefs
A daily report delivered before your day starts. What happened overnight, what's on the calendar, what needs your attention today, and what's trending across your projects. Built from your actual systems — email, project data, financials — not a generic news digest.
Email triage and drafting
Every incoming email gets classified by urgency and routed. Responses to routine messages are drafted in your voice. The ones that need your personal attention are flagged with context so you can respond in 30 seconds instead of 5 minutes.
Meeting preparation and follow-up
Before every meeting, you get a briefing doc — who's attending, what was discussed last time, what's pending, and what decisions need to be made. After the meeting, action items are extracted and distributed without you having to send a single follow-up email.
Weekly and monthly scorecards
Your KPIs, pulled from your actual systems, formatted consistently, delivered on schedule. No more chasing department heads for numbers. No more manually building the same spreadsheet every Monday morning.
Executive presentations
Board decks, investor updates, operating reviews — built from real data and formatted to your standards. You review and approve instead of spending four hours building slides from scratch.
Operating reviews
Monthly and quarterly operating reviews assembled from across the business. Financial performance, project status, staffing metrics, customer satisfaction — all synthesized into a single coherent narrative.
Playbook-driven preferences per executive
Every executive has different preferences. The CEO wants a one-page summary. The COO wants the detail. The agents learn each person's communication style, formatting preferences, and priorities, and adapt their output accordingly.
Calendar and scheduling coordination
Meeting scheduling, conflict resolution, travel time buffers, and prep time blocking. The agents manage your calendar the way a human assistant would — understanding context, not just looking for open slots.
How it works
Week 1–2
We learn your business. How your email works, what your meeting cadence looks like, who the key people are, what format you want things in. We map your daily operational workflow so the agents know exactly what to replicate.
Week 2–4
Agents are trained on your specific context and connected to your email, calendar, project management tools, and whatever else they need access to. They start handling work with oversight — you review their output, give corrections, and the agents adjust.
Ongoing
Continuous operation, continuous learning, managed by 1404. The agents get better every week because they remember every correction and preference. After a month, most of their output needs minimal editing. After three months, the work just happens in the background and you stop thinking about it.
Let's talk about what your operations could look like
A 30-minute call to walk through what this could look like for your business.
Book a Call